How To Write A Two Weeks Notice Letter

How To Write A Two Weeks Notice Letter – Professional Templates To Give Notice

Leaving a job and moving forward is sometimes a difficult thing to do, while at other times it can bring a strong feeling of relief. Discover how to handle it like a professional and a gentleman.

For whatever reason you are leaving a company, there are many long-term considerations you need to take into account.

These factors take place in two phases – preparing to give your employer two weeks notice, and how you should conduct yourself for your remaining time with the company.

To show you how to professionally resign from your employer I’ve included complimentary notice letter templates below.

By taking the time to use them before quitting, you’ll increase your chances of getting a positive reference in the future. Trust me, it’s worth the small amount of effort you put into it!


Preparing To Give Notice

Preparing To Give Two Weeks Notice Letter

Regardless if you are leaving because of a conflict or have found a position with greater benefits and opportunities, you need to act professionally in your written and personal manner. When composing your written notice, you need to keep it short and to the point.

One reason is that many companies have an exit interview process, where you will have the opportunity to be more precise about your reasons for leaving.


Here are some templates for your two-week notice letter:


Your Name
City, State, Zip Code

Date the letter is written

Company Name
City, State, Zip Code
Attention: [Name of supervisor]

Mr./Ms. [Name of supervisor]

This is to inform you that my last day of employment with [company name] will be the [date of last day of employment].

Throughout my employment here I have learned a great deal and appreciate the time and effort spent to improve myself both professionally and personally.

Your signature
Your name printed


Here is an example of a good two week notice memo, which has a slightly different format:


To: [name of supervisor]
From: [your name]
Subject: Two week notice


This is to inform you that my last day of employment with [company name] will be the [date of last day of employment].

Throughout my employment here I have learned a great deal and appreciate the time and effort spent to improve myself both professionally and personally.



If you choose to use the memo format, it is strongly recommended to follow up with the letter format above, as the letter format will be a signed document while the memo format is less formal.

Notice the language of the notification is short and direct. This is particularly important when the reason you are leaving the company are because of a conflict. In such situations, emotions tend to run high, and the opportunity presented to vent any frustration is obvious. The easiest path to resist the temptation is for you to think two weeks and one day ahead of the time you submit your two week notice.

If the departure is the result of a better opportunity, you will certainly want to take some time showing your appreciation for your time with the company and the people you worked with. Prepare to make some time outside of work for the expected get-togethers and minimize the amount of company time used to do this.

The truth is, there is no good time to leave an employer unless your time with the company is a short few months. Personal and business relationships have developed, and there is a particular routine established with your daily life as well as your finances. Breaking from the routine will take some adjustment depending on how long you have been with the company. While this part of the advice is not entirely objective, it will still be one more item you will have to deal with.

If leaving the company is on less-than-friendly terms, you need to consider the concept of burning bridges seriously. Even when leaving a company because of a hostile environment, there are many people who do not look at the situation the same way you do, and may be available to help you later in your career.

The idea behind a burning bridge is that you cannot go back to visit the other side. Most people with a considerable amount of business experience and acumen realize burning bridges will often be a mistake, regardless of the reason for leaving.


Personal Conduct With Your Remaining Time

Personal Conduct After Giving Two Weeks Notice Letter

Once your two week notice has been submitted, there is no reason to conduct your day-to-day routine any differently than you would if you were staying with the company for another 100 years.

Your employer will still expect you to do your job, and you should naturally want to earn the last paycheck and any other monetary compensation coming to you, such as sick days or vacation days. There is also the potential possibility that an employer can terminate you before the final date due to your failure to fufill your job.

Often, an employer will ask that you spend time training your replacement to do your job. Again, in a hostile situation the tendency may be to make less than your best effort, but keep in mind the person you are training has nothing to do with the situation. They, like you, are looking for an employment situation that benefits them. Avoid any conversations that negatively reflect on the company, the best reason being in two weeks it will not matter anyway.

If you are an employee the company believes is worth retaining despite any conflicts or other circumstances, it is possible the company may meet with you to propose a counteroffer. The counteroffer may be anything from a higher salary and increased benefits to relocating you to a different department or geographical location to accommodate your situation. This is one of the best reasons to continue to conduct yourself as normally as possible.

Do not make the mistake this is a sign of weakness on the part of the company. Instead, consider it an opportunity to proceed with the business under more favorable circumstances that will benefit both you and the company.

To use a corporate phrase, it is all about the bottom line, and for you the bottom line is what is in your personal best interests. Pause to consider the advantages and disadvantages of the proposal, and what you would have to do to undo your preparations for leaving.


Before submitting your letter

How To Give Two Weeks Notice

There are considerably many others things to think about both before you submit your two week notice, and the time you physically walk out the door for the last time.

For most people, it is an emotionally difficult period, and if it is your first time leaving a company, it will be a learning experience in many ways.

In the end, you will likely think that “you have to do what you have to do.” Just be sure to conduct yourself professionally and leave the company with the impression that they have lost someone special.

Be A Gentleman
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